Name: ___________________________________________________
Address:__________________________________________________
City: _____________________ Phone:_________________________
Email address: _____________________________________________
1. Preferred attire for your disc jockey? Tuxedo ( ) Casual ( )
2. Reception location and information ( IMPORTANT-Please fill out completely)
Name of Venue______________________________________________________
Street Address: _____________________________________________________
City: __________________________________________
Phone: _________________
Contact person at venue: ______________________
Wedding Time:___________
At what time can we set up: _________________________
3. Your other professionals:
Photographer:______________________________________________
Videographer:______________________________________________
4. Approximate number of guests expected: __________
Primary age group _____ to _____
5. What time will the guests arrive: ________
What time will bridal party arrive: __________
6. What time will guests be seated for dinner? _________
7. What type of meal will it be: Sit down ( ) Buffet ( ) Stations ( )
Introductions of the Bridal Party
Below you will find the usual order for introductions of the Bridal Party. Please list the names in the order of their introduction. Please print or type a phonetic pronunciation where applicable. Thank you.
Just a few quick questions is assist us in organizing your introductions.
1. Will parents of the bride and groom be introduced in the introduction line? ( )
Or from their seats? ( )
2. Will grandparents be introduced in the introduction line? ( )
Or from their seats? ( )
3. Will flower girl and ring bearer be seated at head table? Yes ( ) No ( )
4. Will head table arrangements be by couples ( )
or gentlemen one side, ladies other side ( )
5. Will champagne be served for all guests ? ( )
just head table ( ) none ( )
The Introduction Line
Parents of the Bride:__________________________________________________
or
Mother of the Bride & escort: ___________________________________________
Father of the Bride & escort:____________________________________________
Parents of the Groom:_________________________________________________
or
Mother of the Groom & escort: _________________________________________
Father of the Groom & escort: _________________________________________
Flower Girl:__________________________________________________________
Ring Bearer _________________________________________________________
Bridesmaids Groomsmen
________________________________ & _______________________________
________________________________ & _______________________________
________________________________ & _______________________________
________________________________ & _______________________________
Maid/Matron of Honor:_______________________________________________
Best Man: ________________________________________________________
Bride & Groom (as you would like to be announced)
__________________________________________________________________
Bride & Grooms first dance following your introduction? Yes ( ) No ( )
Cake cutting following your introduction? Yes ( ) No ( )
Grace by : ______________________ Toast by: ___________________________
Reception Highlights
Below is a menu of the most popular wedding reception highlights.
Please choose the events you would like to take place during your reception.
(Note: This page is only designed to indicate whether or not you will be having these events during your reception. The exact order of events will be determined in the timeline worksheet)
(Check all that apply)
Introduction of the Bridal Party/Grand Entrance
Bride & Groom's First Dance
Toast
Blessing before dinner
Cake-cutting ceremony
Father/Daughter Dance
Mother/ Son Dance
Wedding Party Dance
Garter/Bouquet ceremony
Dollar/Money Dance
Novelty/ Audience Participation Dances
* circle as many as you like Electric Slide- Macarena-Locomotion-Chicken Dance-Hokey Pokey-Limbo-Stroll- Cha Cha Slide- The Twist-Grease Other: (please specify) ____________________________________________
Bridal And Special Dances
Bride & Groom First Dance:
Song Title: _______________________ Artist: ___________________________
Father/Daughter:
Song Title : __________________________ Artist : ________________________
Wedding Party Dance:
Song Title _______________________ Artist:____: _______________________
Mother/Son Dance:
Song Title:________________________ Artist: ___________________________
Other Special Dances ( please specify below))
Wedding Reception Timeline
Estimating the timing of events at your Wedding Reception can be tricky without the proper help.
This information sheet is intended to guide you through the entire timeline process. Please note all times indicated on this sheet are merely estimates and the exact timing of events at your Wedding Reception may vary based on many factors. This information will, however, help you make an informed decision while planning your Reception.
1. Guest Arrival ( allow 15- 45 minutes for all your guests to arrive)
Your guests may begin to arrive as soon as Your Wedding Ceremony has completed and will be patiently waiting for your arrival which may be delayed due to photographs and/or a limousine ride. Your DJ, is aware of this and will make any necessary announcements, leading up to your arrival. Cocktail and dinner music will be playing in the background as your guests arrive to promote a formal atmosphere.
2. Bridal Party Introduction (allow 10 minutes)
Your introduction includes the announcement of your parents, bridesmaids, groomsmen, flower girl, ring bearer, best man, maid/matron of honor and of course yourselves. In addition to this, it takes a few minutes to get the bridal party assembled and in order.
3. First Dance (allow 5 minutes)
We strongly recommend, the introduction moves directly into your first dance and it is in this case you should allow for more time. We recommend following this order of events as it guarantees your first dance takes place while you and your bridal party are still looking great!
4. Cake Cutting (allow 5 to 10 minutes)
We recommend cutting of the cake takes place following your first dance and before dinner. This ensures the opportunity for your guests to enjoy your cake before they get caught up in the fun o
your wedding reception. It also allows the wait staff to cut and serve the cake directly after the meal has been served.
5. Toast/Blessing ( allow 5 to 10 minutes for these events)
A Best Man toast followed by a blessing for the meal generally takes about 5 minutes, but this may increase with the addition of a toast by the Maid/Matron of Honor or other guest.
6. Dinner ( allow anywhere from 30 minutes to several hours - details below )
Buffet-Style Dinner:
Up to 150 guests 30 minutes
200 guests 45 minutes
250 guests 60 minutes
Over 250 guests allow 15 minutes for every 50 guests
WEB Entertainment
A division of Bill Baney DJ Entertainment Service
961 Center Street Lock Haven, PA 17745
Wedding Reception Timetable ( continued )
Sit Down Dinner: (depends on how many courses are served- this planner assumes there will be soup, salad, and an entree served)
Up to 150 guests 60 minutes
200 guests 75 minutes
250 guests 90 minutes
Over 250 guests allow 15 minutes for every 50 guests
7. Father/Daughter Dances & Mother/Son Dance: (allow 5 to 10 minutes)
The time will vary depending on your decision to include one or both of these dances. Figure five minutes for one, ten minutes for both.
8. Bouquet/Garter Toss: (allow 10 to 15 minutes)
We recommend the throwing of the Bouquet and Garter be limited to anyone 16 years of age and older. This ensures each of the traditional events involved in this fun can be carried out.
9. Dollar/Money Dance: (allow 20 to 30 minutes)
The time depends on the number of guests that participate in this event.
Sample Wedding Reception Timeline
3:00pm - 7:00pm
150 Guests/Buffet-Style Dinner
This is a simple example of a Wedding Reception Timeline which will give you an idea as to the amount of time each event may take. These times will vary according to your event, and are never carved in stone if you wish to change them after your initial decision. Remember, this is only a sample and is not how you have organized your Wedding Reception. We are dedicated to making your Wedding, the most special day of your lives, and will be happy to accommodate any modifications you wish to make, to any part of this planner and order of events.
3:00pm Guests arrive and background Cocktail Music begin playing
3:30pm Bridal Party arrives for introduction and first dance
3:45pm Cake Cutting Ceremony
3:55pm Best Man Toast/ Blessing for the meal
4:00pm Dinner is served
4:30pm Father/Daughter & Mother/Son Dances
4:40pm Bouquet/Garter Toss
4:50pm Dollar Dance
5:10pm Everyone have fun and Celebrate!!!!!
Have a great time planning your Wedding Reception and feel free to call us with any questions that you may have regarding this planner or any part of your special day!
Suggested Wedding Reception Itinerary # 1
Please choose one of the three suggested Reception Itineraries, based on your specific needs, and fill in the times on the lines provided next to each event.
Time Event
__________ Guests arrive at your Wedding Reception and cocktail music begins
__________ Bridal Party arrives, followed by the introduction of the Bridal Party
(DJ will give instructions to all guests to please be seated)
__________ Bride and Groom First Dance. A separate dance for the Wedding
Party may be held at this time, or later in the Wedding Reception
__________ Bride and Groom cut the Wedding Cake
__________ Toast by Best Man and/or Maid/Matron of Honor
__________ Invocation, Blessing or Prayer
( if there is one of the above; name of person) _____________________
__________ The meal is served
If there is a buffet being served, the DJ will announce the order in which the tables will be served starting with the head table.
Please keep in mind the secret to any Wedding Reception is to have the events move right along. This planner will help us to do just that.
__________ Special Dances, Father/Daughter, Mother/Son, etc (optional)
__________ Bride tosses her bouquet, then the Groom removes the Brides garter.
He then tosses the garter to the single men. The man who catches the
Garter places it on the lady who caught the bouquet.
__________ Dollar/Money Dance --Shots? Yes ( ) No ( )
The Best Man and Maid of Honor, should get the shots ready, and handle the line
__________ Everyone Dance and have a GREAT TIME
Notes or Comments:
Suggested Wedding Reception Itinerary # 2
Please choose one of the three suggested Reception Itineraries, based on your specific needs, and fill in the times on the lines provided next to each event.
Time Event
__________ Guests arrive at your Wedding Reception and cocktail music begins
__________ Bridal Party arrives, followed by the introduction of the Bridal Party
(DJ will give instructions to all guests to please be seated)
__________ Toast by Best Man and/or Maid/Matron of Honor
__________ Invocation, Blessing or Prayer
( if there is one of the above; name of person) _____________________
__________ The meal is served
If there is a buffet being served, the DJ will announce the order in which the tables will be served starting with the head table.
Please keep in mind the secret to any Wedding Reception is to have the events move right along. This planner will help us to do just that.
__________ Bride and Groom First Dance. A separate dance for the Wedding
Party may be held at this time, or later in the Wedding Reception
__________ Bride and Groom cut the Wedding Cake
__________ Special Dances, Father/Daughter, Mother/Son, etc (optional)
__________ Bride tosses her bouquet, then the Groom removes the Brides garter.
He then tosses the garter to the single men. The man who catches the
Garter places it on the lady who caught the bouquet.
__________ Dollar/Money Dance --Shots? Yes ( ) No ( )
The Best Man and Maid of Honor, should get the shots ready, and handle the line
__________ Everyone Dance and have a GREAT TIME
Notes or Comments:
Suggested Wedding Reception Itinerary # 3
Please choose one of the three suggested Reception Itineraries, based on your specific needs, and fill in the times on the lines provided next to each event.
Time Event
__________ Guests arrive at your Wedding Reception and cocktail music begins
__________ Bridal Party arrives, followed by the introduction of the Bridal Party
(DJ will give instructions to all guests to please be seated)
__________ Bride and Groom cut the Wedding Cake
__________ Toast by Best Man and/or Maid/Matron of Honor
__________ Invocation, Blessing or Prayer
( if there is one of the above; name of person) _____________________
__________ The meal is served
If there is a buffet being served, the DJ will announce the order in which the tables will be served starting with the head table.
Please keep in mind the secret to any Wedding Reception is to have the events move right along. This planner will help us to do just that.
__________ Bride and Groom First Dance. A separate dance for the Wedding
Party may be held at this time, or later in the Wedding Reception
__________ Special Dances, Father/Daughter, Mother/Son, etc (optional)
__________ Bride tosses her bouquet, then the Groom removes the Brides garter.
He then tosses the garter to the single men. The man who catches the
Garter places it on the lady who caught the bouquet.
__________ Dollar/Money Dance --Shots? Yes ( ) No ( )
The Best Man and Maid of Honor, should get the shots ready, and handle the line
__________ Everyone Dance and have a GREAT TIME
Notes or Comments:
Please check the types of dance music you believe your guests would enjoy during your event.
Current/Top 40 ( ) Adult Contemporary ( ) Rock & Roll ( ) Classic Rock ( )
Oldies ( 50-60's) ( ) Motown ( ) Alternative/New Rock ( ) Big Band/Swing ( )
Country ( ) Disco/Retro ( ) Urban/Rap ( ) Slow Dance ( )
A good mix of all of the above as our party develops ( )
We do have several thousand song titles available for each wedding reception. However, we do not claim to have every song title. If you come across a song title that you want, you can ask if we have it, or even supply the cd to us. All music supplied to the dj will be returned. You can list the song titles below that you want played during your reception. Every effort will be make to play each one.
Title/Artist
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
______________________________ ________________________________
Additional requests may be written on a back of this form.
List any songs NOT to be played
______________________________ _________________________________
______________________________ _________________________________
______________________________ _________________________________
Keep these ideas in mind for you and your guests, so that everyone has an enjoyable reception.
1. If you have assigned seating for dinner, seat your younger guests closer to the sound system.
2. If you have a large Bridal Party, consider dedicating a special dance to them. This will allow plenty of time for your photographer to get candid shots of the bridal party!!!
3. If you have any questions, whatever they may be, don't hesitate to call me. I will do my best to answer your concerns.
4. If there have been any changes to your starting time since our initial meeting, please contact me, so that I can make the appropriate arrangements. Thank you!!
Take a moment to answer the following questions.
What radio station(s) do you listen to? ________________________________________
At what address will you reside at following your wedding.
________________________________________________
________________________________________________
If this order of events meets with your approval, please fill out, sign and return as soon as possible. Any changes can be made either on this wedding planner or send a separate cover letter.
Thank you for taking the time to read and fill out this form. It will help us create a highly organized atmosphere at your Wedding Reception.
Recommended by: WEB Entertainment
Approved by: _________________________ Date: __________
WEB Entertainment
A division of Bill Baney DJ Entertainment Service
961 Center Street Lock Haven, PA 17745
Phone 570-748-4922
Thank you for booking WEB Entertainment for your upcoming
Wedding Reception.
Enclosed is your Wedding Reception Planner. This should assist you in the planning of your Special Day. If at any time you have a question, feel free to phone me at 570-748-4922 or 570-660-2249.
In the coming weeks, I look forward to meeting, and working with you.
Sincerely,
Bill Baney
WEB Entertainment
961 Center Street
Lock Haven, PA 17745
Phone 570-748-4922 or 570-660-2249
